| Your Records Management System| Challenges and Opportunities |
Use the 5-point checklist below to understand the current position regarding your business records.
- Improving your records management is not just about computerizing, or converting those printouts and paper documents into electronic or soft documents. Its about something much more fundamental. It's about understanding your business and its processes and the information resources it needs to function.
- If you want to ensure that staff and other stakeholders have the information resources necessary to get things done properly, then you aren't ready to throw in a database as a part of the system. You need a comprehensive review and analysis of your main business tasks and the information content that would support and inform the operations involved.
- Whether or not you have a computerized records management system, you will need a broad information management framework which outlines records management procedures regardless of whether the data are electronic or manual.
- When you provide records and information to the wrong people, it can cause confusion to them or they can misuse it, so spend time defining the various categories of information users.
- A computerized records management system can accelerate the delivery of information resources to support your business processes, but it does not follow that the information content delivered will be appropriate.
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